It’s impossible to perfectly predict when disaster will strike. What makes disasters especially destructive is the not-knowing. Flash floods, power surges, fires, earthquakes, tornadoes, and other disasters all have the potential to cripple a business—perhaps permanently. In fact, one quarter of all businesses who have to shut their doors because of a disaster never reopen. One of the leading reasons for this is the loss of critical data needed for the business to operate. Fortunately, there are solutions that can help businesses get back on their feet after a disaster. Here are five steps that business owners need to consider in order to keep important data safe.
1. Identify data threats. As already mentioned, natural disasters are one cause of data loss. But they’re not the only threats. Accidental deletion, theft, and content degradation are other causes that could lead to data loss.
2. Consider existing data protection measures. Next you’ll want to think about what data protection measures you already have in place. Where do you store your important files? Who has access to them?
3. Decide what to store. Next you’ll need to evaluate what information you need to store. Perhaps your existing data protection measures already protect everything that’s important but you might want to think if there are other important files that aren’t protected. Some of the most important things to consider is irreplaceable files, legal documents, archived files, proprietary data, and personnel files and paperwork such as I-9s and W-4s.
4. Select storage solutions. Diversification is the key to data preservation. Many businesses make the mistake of backing up all of their data in the same location as the original documents. So even though they have multiple copies of their important files, there’s a good chance they can lose all of their copies in a single incident. It’s a good idea to select several storage mediums such as an external hard drive, network attached storage, and cloud storage solutions.
5. Invest in offsite storage. Even with multiple data storage solutions, there is still a .25% chance of losing data permanently in the event of a disaster. That’s a little too high for comfort. The best way to ensure that your important files are protected is to invest in offsite storage so that no matter what happens, your data is safe because it’s stored in multiple locations.
If you’re realizing that your businesses needs to do more to protect important files, consider teaming up with Equiinet. Equiinet is more than a VoIP provider. In addition to their many communication solutions, they also offer data protection solutions including onsite and offsite backup.
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